We are looking for a new Executive Assistant to support our team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, and other organizational tasks. To do this role properly you should have a detailed understanding of Excel/Sheets, Word/Docs, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Executive Assistant Responsibilities:
Preparing financial statements, reports, memos, invoices letters, and other documents.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Opening, sorting, and distributing incoming emails and other correspondence.
Provide general administrative support.
Executive Assistant Requirements:
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of Excel/Sheets, Word/Docs, calendar, etc.
High school diploma.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Tagged as: executive assistant
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